IncaMail for HR software
Send payslip documents digitally

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With IncaMail, you can send personal and confidential documents, such as payslips or time statements in digitally encrypted format.

  • Up to 80% cost saving by eliminating the physical shipping process
  • Secure and traceable bulk mailings
  • Simple integration without an IT project
  • Receipt worldwide, independent of the device

Here’s how easy it is to use IncaMail

1

Thanks to flexible interfaces, it is very easy to connect IncaMail to your HR software.

2

You can send individualized documents together with a message to the relevant recipients directly via the HR software.

3

The individual recipients receive an e-mail electronically signed by Swiss Post. This contains your message together with the associated documents as an encrypted attachment.

4

The recipient opens the encrypted attachment directly in their own mailbox (e.g. in Gmail, Bluewin, etc.) using their IncaMail password.

Security thanks to IncaMail

Advantages of the encryption process with IncaMail:

  • The content of the sender’s messages and attachments are not stored on the IncaMail platform
  • Third parties have no means of reading the content of messages
  • IncaMail meets all EU and Swiss compliance requirements for contract data processing
  • IncaMail is officially recognized by the Swiss Federal Department of Justice and Police as a secure delivery platform

Fixed-price model
from 50 employees

You pay a fixed price per employee. This includes any communication via the HR software with the employee. You receive an annual invoice for all the company’s employees.

One-off set-up fee [1]

All prices excl. VAT.

up to 500 employees
360.00
up to 5,000 employees
720.00
from 5,000 employees
1440.00
per additional domain
190.00

Fixed annual price

All prices excl. VAT.

Fixed price per employee / year
4.90

Transaction model

You pay a price per transaction. You receive a quarterly invoice.

One-off set-up fee [1]

All prices excl. VAT.

up to 500 employees
360.00
up to 5,000 employees
720.00
from 5,000 employees
1440.00
per additional domain
190.00

Price per IncaMail message

All prices excl. VAT.

confidential message
0.46
personal message
0.46
registered message
1.86

Support package

Two support packages are available: the free “Self-service” package and the fee-based “Care” package. If you use IncaMail with the fixed-price model for sending payslips, the “Care” support package is free.

Find out more

“Self-service” support package

“Self-service” support package
free

“Care” support package

All prices excl. VAT.

up to 500 employees per year
490.00
up to 5,000 employees per year
990.00
from to 5,000 employees per year
1990.00

Fixed-price model
from 50 employees

You pay a fixed price per employee. This includes any communication via the HR software with the employee. You receive an annual invoice for all the company’s employees.

One-off set-up fee [1]

All prices excl. VAT.

up to 500 employees
320.00
up to 5,000 employees
640.00
from 5,000 employees
1280.00
per additional domain
150.00

Fixed annual price

All prices excl. VAT.

Fixed price per employee / year
3.50

Transaction model

You pay a price per transaction. You receive a quarterly invoice.

One-off set-up fee [1]

All prices excl. VAT.

up to 500 employees
320.00
up to 5,000 employees
640.00
from 5,000 employees
1280.00
per additional domain
150.00

Price per IncaMail message

All prices excl. VAT.

confidential message
0.33
personal message
0.33
registered message
1.20

Support package

Two support packages are available: the free “Self-service” package and the fee-based “Care” package. If you use IncaMail with the fixed-price model for sending payslips, the “Care” support package is free.

Find out more

“Self-service” support package

“Self-service” support package
free

“Care” support package

All prices excl. VAT.

up to 500 employees per year
450.00
up to 5,000 employees per year
900.00
from to 5,000 employees per year
1800.00

1 The one-off set-up fee depends on the number of employees and covers all documentation and the establishment of a domain on IncaMail. The customer is responsible for integrating the service into their e-mail infrastructure.

IncaMail partners

Many Swiss Post partners have already integrated IncaMail into their HR software or support companies in successfully implementing IncaMail.

  • SAP
  • Microsoft Dynamics
  • Abacus
  • Mirus
  • SAGE

What our customers say

Many companies from a range of different sectors worldwide have placed their trust in the secure, verifiable communication with IncaMail.

Alfred Kärcher GmbH & Co. KG calls on smart-eDoc and IncaMail. This enables the company to distribute payslips and salary statements more quickly, cheaply and securely.

As a modern employer, the Canton of Lucerne streamlines its procedures and organizes routine work more efficiently by adopting the electronic mailing of payslips.

The software provider, Nexus Ltd, keeps its procedures streamlined by taking advantage of the opportunities provided by digitization. These include the electronic mailing of payslips via IncaMail. To be able to use IncaMail, Nexus simply had to adjust its SAP, a process that took less than two days.

A yellow flyer from Swiss Post encouraged Qualipet to digitize the mailing of payslips and thus to enjoy the benefits of IncaMail – quick, secure delivery at the push of a button.

More information

Put your trust in IncaMail now and reap the rewards

Convinced? Then purchase IncaMail for your HR software online. Once your purchase agreement is complete, we will contact you with regard to activation.