IncaMail for HR software
Send payslip documents digitally
Here’s how easy it is to use IncaMail
1
Thanks to flexible interfaces, it is very easy to connect IncaMail to your HR software.
2
You can send individualized documents together with a message to the relevant recipients directly via the HR software.
3
The individual recipients receive an e-mail electronically signed by Swiss Post. This contains your message together with the associated documents as an encrypted attachment.
4
The recipient opens the encrypted attachment directly in their own mailbox (e.g. in Gmail, Bluewin, etc.) using their IncaMail password.
Security thanks to IncaMail
Advantages of the encryption process with IncaMail:
- The content of the sender’s messages and attachments are not stored on the IncaMail platform
- Third parties have no means of reading the content of messages
- IncaMail meets all EU and Swiss compliance requirements for contract data processing
- IncaMail is officially recognized by the Swiss Federal Department of Justice and Police as a secure delivery platform
Fixed-price model
from 50 employees
You pay a fixed price per employee. This includes any communication via the HR software with the employee. You receive an annual invoice for all the company’s employees.
One-off set-up fee [1]
All prices excl. VAT.
- up to 500 employees
- 360.00
- up to 5,000 employees
- 720.00
- from 5,000 employees
- 1440.00
- per additional domain
- 190.00
Fixed annual price
All prices excl. VAT.
- Fixed price per employee / year
- 4.90
Transaction model
You pay a price per transaction. You receive a quarterly invoice.
One-off set-up fee [1]
All prices excl. VAT.
- up to 500 employees
- 360.00
- up to 5,000 employees
- 720.00
- from 5,000 employees
- 1440.00
- per additional domain
- 190.00
Price per IncaMail message
All prices excl. VAT.
- confidential message
- 0.46
- personal message
- 0.46
- registered message
- 1.86
Support package
Two support packages are available: the free “Self-service” package and the fee-based “Care” package. If you use IncaMail with the fixed-price model for sending payslips, the “Care” support package is free.
“Self-service” support package
- “Self-service” support package
- free
“Care” support package
All prices excl. VAT.
- up to 500 employees per year
- 490.00
- up to 5,000 employees per year
- 990.00
- from to 5,000 employees per year
- 1990.00
Fixed-price model
from 50 employees
You pay a fixed price per employee. This includes any communication via the HR software with the employee. You receive an annual invoice for all the company’s employees.
One-off set-up fee [1]
All prices excl. VAT.
- up to 500 employees
- 320.00
- up to 5,000 employees
- 640.00
- from 5,000 employees
- 1280.00
- per additional domain
- 150.00
Fixed annual price
All prices excl. VAT.
- Fixed price per employee / year
- 3.50
Transaction model
You pay a price per transaction. You receive a quarterly invoice.
One-off set-up fee [1]
All prices excl. VAT.
- up to 500 employees
- 320.00
- up to 5,000 employees
- 640.00
- from 5,000 employees
- 1280.00
- per additional domain
- 150.00
Price per IncaMail message
All prices excl. VAT.
- confidential message
- 0.33
- personal message
- 0.33
- registered message
- 1.20
Support package
Two support packages are available: the free “Self-service” package and the fee-based “Care” package. If you use IncaMail with the fixed-price model for sending payslips, the “Care” support package is free.
“Self-service” support package
- “Self-service” support package
- free
“Care” support package
All prices excl. VAT.
- up to 500 employees per year
- 450.00
- up to 5,000 employees per year
- 900.00
- from to 5,000 employees per year
- 1800.00
1 ↑ The one-off set-up fee depends on the number of employees and covers all documentation and the establishment of a domain on IncaMail. The customer is responsible for integrating the service into their e-mail infrastructure.
IncaMail partners
Many Swiss Post partners have already integrated IncaMail into their HR software or support companies in successfully implementing IncaMail.
- SAP
- Microsoft Dynamics
- Abacus
- Mirus
- SAGE
What our customers say
Many companies from a range of different sectors worldwide have placed their trust in the secure, verifiable communication with IncaMail.
Alfred Kärcher GmbH & Co. KG calls on smart-eDoc and IncaMail. This enables the company to distribute payslips and salary statements more quickly, cheaply and securely.
As a modern employer, the Canton of Lucerne streamlines its procedures and organizes routine work more efficiently by adopting the electronic mailing of payslips.
The software provider, Nexus Ltd, keeps its procedures streamlined by taking advantage of the opportunities provided by digitization. These include the electronic mailing of payslips via IncaMail. To be able to use IncaMail, Nexus simply had to adjust its SAP, a process that took less than two days.
A yellow flyer from Swiss Post encouraged Qualipet to digitize the mailing of payslips and thus to enjoy the benefits of IncaMail – quick, secure delivery at the push of a button.
