IncaMail for public authorities
Send secure and recognized e-mails

Anchor Navigation

Sending sensitive documents such as register extracts via e-mail is practical and efficient, but there are risks involved. If you mail information of this kind in an unsecured digital format, you can soon come into conflict with the EU General Data Protection Regulation (GDPR) and the Swiss Federal Act on Data Protection (FADP). IncaMail can help. With IncaMail, you can send confidential documents to any recipient in a verifiable and encrypted format, directly from your usual e-mail client or business software.

GDPR and FADP: don’t take any risks!

Normal e-mails are not only insufficiently protected, they also fail to meet the requirements of the Federal Act on Data Protection. Under Switzerland’s Federal Act on Data Protection, all personal data relating to an identified or identifiable person must be protected. This includes a person’s first name and last name, but also a lot of other data that public authorities process on a daily basis. Protecting personal data from unauthorized access is an obligation. Sending this kind of data via e-mail in an unprotected format risks incurring heavy fines. In the EU in particular, GDPR violations are pursued rigorously.

Electronic registered mail: acceptance receipts as proof

Do you need to send a lot of mail via “registered mail” for regulatory reasons? If so, IncaMail’s “registered mail” mailing option is the solution! Send important documents conveniently and securely via e-mail directly from your computer. When doing so, you and your recipient will receive digitally signed submission and acceptance receipts as proof. You can send items from your existing e-mail infrastructure (e.g. Outlook) or business software (e.g. SAP). IncaMail’s “registered” mailing option is legally approved for various official procedures (e.g. civil/criminal proceedings, debt collection proceedings and bankruptcy proceedings). Find out how your public authority can save time and money with the “registered” option from IncaMail.

IncaMail for public authorities: the benefits for you at a glance

  • Simple: You can use IncaMail to send e-mails directly from an existing e-mail client (e.g. Outlook) or from business software (e.g. SAP). This saves valuable time.
  • Secure: IncaMail encrypts all data. In this way, IncaMail protects against data loss, improper manipulation and unauthorized access.
  • Data protection compliant: IncaMail meets all EU and Swiss compliance requirements. This ensures that data is exchanged in compliance with data protection regulations.
  • Confidential: Third parties have no means of reading the content of messages.
  • Verifiable: Swiss Post documents and seamlessly verifies the sending and receipt of IncaMail messages.
  • Recognized: IncaMail is recognized as a secure delivery platform by the Swiss Federal Department of Justice and Police (FDJP). IncaMail is compatible with all federally approved delivery platforms.
  • Data volume: You can use IncaMail to send large files of up to 1 gigabyte via secure link using an e-mail client. Find out more here: Sending large files.
  • Efficient: IncaMail improves the efficiency of business processes. This can reduce the time required to carry out processes, which in turn reduces costs.

Possible usages for your public authority

IncaMail is recognized as a secure delivery platform by the Swiss Federal Department of Justice and Police. The range of possible uses for IncaMail is broad. Find out which documents your public authority could send securely via IncaMail in future.

  • Human resources: Payslips, time sheets, salary statements, pension fund statements
  • Court / judiciary: Use in various official procedures, such as civil and criminal proceedings or debt collection and bankruptcy proceedings, court decisions, communication with lawyers
  • Regional employment center: Communication with jobseekers, course providers, etc.
  • Commercial registry: Extracts
  • Tax administration: Tax assessment notices
  • Office of Personnel: Payslips

Especially for public authorities: our solutions

IncaMail can be integrated into existing e-mail clients (e.g. Outlook and Office 365). It can also be linked to business software such as SAP and Abacus. You can use IncaMail to send messages from your usual software environment with a single click. IncaMails can be received anywhere. IncaMail is a user-friendly and intuitive work tool that enables you to save a great deal of time and resources. Find out more about possible usages here.

Special discounts for SIK/CSI members
Benefit from special prices

Authorities and administrative bodies can benefit from special SIK/CSI conditions when purchasing IncaMail. IncaMail Customer Service would be pleased to help if you need any additional information.

References: what our customers say

Many public authorities are already benefiting from the ability to send confidential documents securely via IncaMail. Take a look at some inspirational stories and find out how your public authority can also benefit from IncaMail.

Questions about IncaMail?
We will be happy to help.

Give us a call

Switzerland & international
+41 848 000 414
CHF 0.08/min. from landline phones within Switzerland

0951 6029 79 98
Local rate

Write to us

Send us your query directly online

Online help

Consult FAQs via the convenient online help

Our address

Post CH Communication Ltd
Wankdorfallee 4
3030 Berne