Create postage paid impressions
Online service for personal postage paid impressions
New functions for “Create postage paid impressions”
As of 01.07.2024, the “Create postage paid impressions” online service will have new functions available.
New “Create data matrix code” function
A data matrix code can be scanned in an edit field, entered manually or uploaded from an existing file. You can then create a new data matrix code.
“Create business reply label with data matrix code” function
The franking licence number is printed in the business reply label instead of the invoice reference number.
“Create PP impression” function
After creating a PP impression, you can click on a link to start the “Create despatch list” online service and create the delivery note for posting the consignments.
The new Swiss Post logo has been integrated into the GAS and PP impressions.
Service and features
You can use the “Create postage paid impressions” online service to generate personal postage paid impressions for consignments.
The “Create postage paid impressions” online service has the following features:
Creating PP impressions
- Generate postage paid impressions for domestic and international consignments
- Generate postage paid impressions incl. data matrix codes for franking and address zones
- Import recipient addresses with/without Letter ID (max. 500 per impression created)
- Add a logo, image or slogan to the franking
- Determine what Swiss Post should do with your returned items
- Print the address and postage paid impression directly on labels, envelopes and cover sheets
- Download the postage paid impression as a graphic or PDF file
Creation of business reply labels with data matrix codes
- Create postal prepayment impression for business reply labels with data matrix codes
- Add a logo, image or slogan to the franking
- Print postal prepayment impression directly onto envelopes or cards
- Download the postal prepayment impression as a PNG or EPS file
Referral card
The referral card has been redesigned to look like a business reply label. You can still use them without being addressed and place them at the point of sale or enclose them with a mailing, parcel or magazine. This allows your customers to recommend your company to others.
Who is this service for?
The “Create postage paid impressions” online service is suitable for business customers who wish to use a postage paid impression for their own individual message.
Possible customers include:
- SME
- Printers, letter shops
- Associations, cooperatives
- Advertising agencies
Costs
Registration and use of the “Create postage paid impressions” online service is free of charge. Swiss Post prices apply for postage.
Preconditions
To use the “Create postage paid impressions” online service, you must log in and register for the online service.
Business customers who wish to use the service must maintain a billing relationship with Swiss Post.
Instructions
FAQs
What information is included in the data matrix code?
Data matrix code for postage paid consignments
The invoice reference number, the product (e.g. A Mail or B Mail), the instructions for return, the order number and consignment number for Letter ID.
Data matrix codes for business reply labels
The invoice reference number, order number, the product (A or B Mail), the franking licence number.
Data matrix code for referral cards
The invoice reference number, order number, the product (A Mail), the instructions for return, the franking licence number.
Which label types are supported by which suppliers?
Data matrix code for postage paid consignments
Depending on the size of the postal prepayment impression created, the possible label products and formats (Avery Zweckform or Herma) will be provided.
Data matrix codes for business reply labels and referral cards
Label printing is not possible
What does “instructions for return with data” mean?
Data matrix code for postage paid consignments
For A and B Mail consignments, you can select how Swiss Post should process undeliverable items. If instructions for return “with data” is selected, the return data (data string of data matrix code) and the consignment pictures in the online service “Track consignments” will be available to download.
Referral cards
The instruction “Simple disposal, no data” is registered as standard.
What information is included in the data matrix code (non-exhaustive)?
- Invoice reference number to ensure correct invoicing
- Processing product, i.e. A Mail or B Mail (to ensure correct service provision)
- Order number to ensure the correct registration of different campaigns
More information
Postage paid impression: simple franking for bulk mailings
The postage paid impression is a simple and efficient type of franking for large quantities of letter mail. You save time and effort. There is no time-consuming affixing of stamps by hand. Franking machine maintenance and its associated licence and servicing costs no longer apply.
Creating letters correctly
By creating your letters according to the recommendations from Swiss Post, you can rest assured that your consignments will be processed reliably and efficiently, and that delivery times will be met. The guidelines are based on the standards set out by the printing industry.
Business reply item domestic letters
With the letter business reply item, your customers can react to offers, surveys and campaigns quickly and easily without paying any postage, and they can get in touch with you. You cover the cost of postage – of course, only for the items that are actually sent back.
Business reply item domestic letters
Referral card
With the pre-franked referral card from Swiss Post, your customers can recommend your company – a personal and convincing touch. You pay the cost of the postage, but naturally only on cards actually sent.