Create postage paid impressions
Online service for personal postage paid impressions

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Postage paid impressions can be created online to suit individual needs. A promotional graphic, logo or brief advertising message can be added to the franking.

Service and features

You can use the “Create postage paid impressions” online service to generate personal postage paid impressions for consignments.

The “Create postage paid impressions” online service has the following features:

Creating PP impressions

  • Generate postage paid impressions for domestic and international consignments
  • Generate postage paid impressions incl. data matrix codes for franking and address zones
  • Import recipient addresses with/without Letter ID (max. 500 per impression created)
  • Add a logo, image or slogan to the franking
  • Determine what Swiss Post should do with your returned items
  • Print the address and postage paid impression directly on labels, envelopes and cover sheets
  • Download the postage paid impression as a graphic or PDF file

Creation of business reply labels with data matrix codes

  • Create postal prepayment impression for business reply labels with data matrix codes
  • Add a logo, image or slogan to the franking
  • Print postal prepayment impression directly onto envelopes or cards
  • Download the postal prepayment impression as a PNG or EPS file

Referral card

  • Create postal prepayment impression for referral cards with data matrix codes
  • Add a logo, image or slogan to the franking
  • Print postal prepayment impression directly onto envelopes or cards
  • Download the postal prepayment impression as a PNG or EPS file

Who is this service for?

The “Create postage paid impressions” online service is suitable for business customers who wish to use a postage paid impression for their own individual message.

Possible customers include:

  • SME
  • Printers, letter shops
  • Associations, cooperatives
  • Advertising agencies

Costs

Registration and use of the “Create postage paid impressions” online service is free of charge. Swiss Post prices apply for postage. 

Domestic letter prices

Preconditions

To use the “Create postage paid impressions” online service, you must log in and register for the online service.

Business customers who wish to use the service must maintain a billing relationship with Swiss Post.

Instructions

FAQs

What information is included in the data matrix code?

Data matrix code for postage paid consignments

The invoice reference number, the product (e.g. A Mail or B Mail), the instructions for return, the order number and consignment number for Letter ID.

Data matrix codes for business reply labels

The invoice reference number, order number, the product (A or B Mail), the franking licence number.

Data matrix code for referral cards

The invoice reference number, order number, the product (A Mail), the instructions for return, the franking licence number.

Which label types are supported by which suppliers?

Data matrix code for postage paid consignments

Depending on the size of the postal prepayment impression created, the possible label products and formats (Avery Zweckform or Herma) will be provided.

Data matrix codes for business reply labels and referral cards

Label printing is not possible

What does “instructions for return with data” mean?

Data matrix code for postage paid consignments

For A and B Mail consignments, you can select how Swiss Post should process undeliverable items. If instructions for return “with data” is selected, the return data (data string of data matrix code) and the consignment pictures in the online service “Track consignments” will be available to download.

Referral cards

The instruction “Simple disposal, no data” is registered as standard.

What information is included in the data matrix code (non-exhaustive)?

  • Invoice reference number to ensure correct invoicing
  • Processing product, i.e. A Mail or B Mail (to ensure correct service provision)
  • Order number to ensure the correct registration of different campaigns

More information

Postage paid impression: simple franking for bulk mailings

The postage paid impression is a simple and efficient type of franking for large quantities of letter mail. You save time and effort. There is no time-consuming affixing of stamps by hand. Franking machine maintenance and its associated licence and servicing costs no longer apply. 

Postage paid impression

Creating letters correctly

By creating your letters according to the recommendations from Swiss Post, you can rest assured that your consignments will be processed reliably and efficiently, and that delivery times will be met. The guidelines are based on the standards set out by the printing industry.

Business reply item domestic letters

With the letter business reply item, your customers can react to offers, surveys and campaigns quickly and easily without paying any postage, and they can get in touch with you. You cover the cost of postage – of course, only for the items that are actually sent back.

Business reply item domestic letters

Referral card

With the pre-franked referral card from Swiss Post, your customers can recommend your company – a personal and convincing touch. You pay the cost of the postage, but naturally only on cards actually sent.

Referral card

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