Delivery note and barcode list
Documents for the posting of letters with barcodes
Overview of delivery notes and barcode lists
Choose the barcode list or delivery note that is most suited to your shipping option.
Barcode list 21 and 23
If you obtain the barcodes from Swiss Post as stickers (post labels), use the barcode lists 21 or 23 when posting.
Barcode list 21, form no. 210.17
Barcode list 21 is used for the declaration of bulk mailings. Only the first and last barcode duplicate used must be attached to the barcode list.
- Declare consignments (excluding court documents) separately according to domestic and international with the from-to range (consignment numbers consecutively numbered).
- Affix the first and last used barcode duplicate to the list.
- Affix the barcodes from consignments that have not been delivered.
Barcode list 23, form no. 210.16
Barcode list 23 is used for the declaration of individual items. Please affix all barcode duplicates without exception.
- Declare every consignment (except court documents) individually.
- Affix the barcode duplicate from every consignment.
- Tick the box for domestic or international consignment.
Simpler posting of letters with barcode as of 1 June 2026
Information on the simpler posting of Registered Switzerland and A Mail Plus as of 1 June 2026
From 1 June 2026, Swiss Post will simplify the posting of letters with barcode. Barcode lists, DataTransfer delivery notes and yellow books no longer need to be submitted for A Mail Plus and Registered Switzerland.
The change applies to all posting options:
- Posting at Swiss Post branches / branches with partners: Do not enclose any more barcode lists, DataTransfer delivery notes or yellow booklets. As before, the consignments will be scanned directly at the counter. Important: consignments with barcode must still be posted separately from A and B Mail.
- Posting at other Swiss Post acceptance points (e.g. via collection, counters for business customers in the letter center or letter logistics center): Do not enclose any more barcode lists, DataTransfer delivery notes or yellow booklets. There is no acceptance scanning. Initial consignment entry is carried out automatically and directly on the sorting system. If letter mail has to be processed in the manual channel due to its nature, manual scanning is still carried out. Important: consignments with barcode must still be posted separately from A and B Mail.
The automatic entry reduces your workload, regardless of whether you post your consignments via collection, in a letter center or at a Swiss Post branch. This change does not apply to court and debt collection documents, letters with ID check or certain international consignments.
FAQs
Delivery note 22 for court documents, form no. 222.39
Every single consignment must be declared when posting court documents. Affix all barcode duplicates to the list.
- Affix the barcode duplicate or note the barcode number of the respective consignments.
- Make a note (e.g. file number) and note the recipient’s address (Important: Sending to addresses abroad is not possible for court documents).
- The recipient data is manually recorded on the delivery note by Swiss Post. Please fill out the list legibly. Please note that the barcode number and the recipient address on the actual court document must match the information on the delivery note.
When using Court Document Online, DataTransfer is used to obtain the delivery note. In this case, you do not need delivery note 22.
DataTransfer delivery note
Once you send us the consignment data via DataTransfer, you will receive the delivery note for posting as a PDF.
- Print out the PDF and attach it to the consignments as a delivery note.
- Declare any consignments that have not been delivered or have been subsequently added on the printed delivery note.
- Please check that the information on the delivery note matches that on the actual consignments before posting.
Affixing barcodes by Swiss Post
Hand over your consignments and the recipient list (form no. 222.03) to the Swiss Post employees. The employees will attach the labels to the consignments for a fee of CHF 0.25 per barcode.
We will also add the addresses if required. Depending on the quality level required, the price is CHF 0.25, CHF 0.40 or CHF 0.70 per address. If requested, we will also create the recipient list for you.