Designing and packaging letters
Correct preparation for smooth processing

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Correctly placing the postage paid impression, the recipient and sender addresses, and appropriate packaging ensure optimal and efficient processing as well as reliable delivery to the recipient.

Follow our recommendations for designing your consignment and packing it the ideal way. This protects the content from damage and attracts attention from the recipient while raising curiosity. The packaging guidelines are based on the standards set out by the printing industry.

Read more about delivering plastic-wrapped mail items and the environmental impact. To the topic: “Plastic packaging and the environment”.

Rich Content Section

Templates
Efficient resources

Special items
Processing special formats and packaging

Not everything fits into the norm. There is letter mail that deviates from popular notions of format and packaging. We are flexible enough to process these special items quickly and reliably.

Arrange a free consultation with our experts. Send us a final proof before going ahead with the mailing.

Bulk mailings which need to be sorted by hand incur a surcharge.

Sorted posting
Special items

Swiss Post recognizes upstream services carried out by business customers by offering discounts.

Find out more

Free of charge

Unsorted posting
Special items

Bulk mailings which need to be sorted by hand incur a surcharge.

Surcharge/unit

0.25

All prices in CHF, incl. VAT

Guaranteed manual sorting
Manual processing

Would you like your consignments to be processed manually to ensure they are sorted by hand on the outbound journey? No problem! Your letters are guaranteed to arrive at their destination intact.

  • Available for A Mail, B Mail individual items, B Mail bulk mailings and OnTime Mail.
  • All consignments must be handed over unsorted.
  • The surcharge is CHF 0.25 for all consignments.
  • Send us a final proof before going ahead with the mailing.
  • Posting must always be recorded with a delivery note/dispatch list for letter mail in the “Letters dispatch list” online service.

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Guaranteed manual sorting
A Mail, B Mail, B Mail bulk mailings and OnTime Mail

With guaranteed manual sorting, you can request that all mail items are processed by hand on the outbound journey.

Surcharge/unit

0.25

All prices in CHF, incl. VAT

Final proof
Have your templates checked for free – and play it safe

The free “final proof” service from Swiss Post guarantees that letters, mailings and flyers can be processed without any unpleasant surprises – making every dispatch a complete success.

  • For written requests, the “final proof” will be issued within two to three days of receipt of the template.
  • Requests made using the contact form will be answered within 24 hours (working days).
Obtaining a final proof

Plastic packaging and the environment
A better life cycle assessment than paper packaging

Using classic plastic packaging to package goods is currently a hotly debated practice. We are seeing more and more market and public demand for environmentally friendly alternatives, or indeed for deliveries that don’t use any packaging at all. At the same time, recipients expect their parcels to be delivered in mint condition whatever the weather. This is a challenge to all senders.

The life cycle assessment for certain types of plastic packaging is better than for paper packaging. You can find more information, including on Swiss Post’s role when it comes to packaging mail items, in these documents:

Designing special consignments
Special design requirements

PromoPost mailshots

Operating framework for special flyer ideas.

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Consignments with barcode

Correct attachment of barcode labels.

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Consignments with dangerous goods

Labelling consignments with dangerous goods.

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Goods in letters

Do you want to send goods such as keys or USB sticks as letters? Always choose secure packaging such as bubble wrap or cardboard envelopes.

Send the goods with additional security as a letter with delivery tracking (A Mail Plus) or as a signed-for letter (registered mail).